Streamline your organization’s hiring process

Use this hiring process workflow template to unite hiring managers, human resources, interviewers, and candidates on the hiring process in your company

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How do you use this hiring process template?

This template for a hiring process prompts a simple workflow for hiring a new employee at your organization. When used correctly and consistently, it will structure the hiring cycle in your business by setting clear expectations for everyone involved in the process. Whether your team is remote, in-office, or hybrid, this template will provide transparency and alignment for hiring managers, recruiters, and interviewers.

To access your version of this hiring workflow template, click here to access it on Google Docs. From there, click “File,” then “Make a copy” for each time you plan to hire a new employee. Since your copy is completely customizable, you can use your hiring process template every time you need to make a plan to hire a new team member.

To make sure it fits your organization’s needs, you can (and should) add, delete, and edit any sections for steps during the hiring and interview process. You can also include a bank of common interviewing and hiring tips, resources, and questions for all involved in hiring a new coworker.

What are the key steps in the hiring process?

While the hiring process (duration, number of interviews, etc.) will vary by position and organization, the key steps in the hiring process might include:

  1. Planning the role:choosing the team and manager, setting salary, writing the job description, etc.
  2. Sourcing ideal candidates through LinkedIn, referrals, and job boards
  3. Selecting qualified candidates to participate in a recruiter phone or video interview
  4. Assigning a project or assessment for remaining candidates to complete in order to prove their capabilities
  5. Preparing for final interviews: selecting a hiring committee, scheduling the interviews, choosing interview questions, etc.
  6. Hosting the final interviews, either virtually or on-site
  7. Following up with the interviewers to determine which candidate should be extended an offer
  8. Offering the preferred candidate a competitive offer as soon as possible

Again, keep in mind these steps will differ in every organization. This is yet another reason to work off of a click here to access it on Google Docs hiring process template.

What is the full cycle recruiting process?

The full cycle recruiting process refers to how long it takes from planning a job role until someone fills the role and begins onboarding. It’s a company’s way of ensuring they source, hire, and train the optimal candidate.

The length of this process depends on how much time is spent planning for the role, how long it takes to source and interview candidates, and how long it takes from when a chosen candidate accepts the role until they actually start working. The crux of recruitment lies in the interview process, which lasts an average of 24 days .

How do you evaluate the hiring process?

Like all facets in your organization, your hiring process should constantly be improving. You can quantify the following success criteria for your recent hires to determine if your hiring process is successful:

  • Time spent filling the role
  • (Qualified) applicant volume overall
  • Average time until promotion/raise/benefit increase
  • Percentage of new hires placed on performance plans
  • Employee turnover rate
  • Average cost per new hire
  • Percent of extended offers that are accepted
  • Percent of candidates that withdraw their applications mid-process
  • Attainment of department-specific goals
  • Diversity of new hire gender, race, and age

How to improve your hiring process?

Workflows make processes easier. Break down each element to your hiring and attach needed resources. Now you have a one-stop shop for every new hire. Try Qatalog for a consistent employee experience across teams and tools.

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