Qatalog’s work hub aligns marketing, sales, and the wider organization. Streamline your processes, increase collaboration, and make your marketing team more effective.

The collaboration software for marketing teams | Qatalog

<h1>Make your marketing machine hum</h1>
<h4>Your marketing funnel is seamless for customers. Your marketing team deserves the same seamless work experience.</h4>

<h2 style="text-align: center;">All your campaigns, creatives, and data. In one place.</h2>
<h3 style="text-align: center;"><span style="color: #7f7f7f;">Qatalog integrates with tools used by all your teams to enable cross-team visibility</span></h3>

<h2 style="text-align: center;"><span style="color: #ffffff;">A hub for all things marketing</span></h2>
<h4 style="text-align: center;"><span style="color: #ffffff;">Qatalog lets you access work info across all your teams and tools, quickly and calmly</span></h4>

<h2 style="text-align: center;">Clear visibility</h2>
<h4 style="text-align: center;">Qatalog gives marketers a head start on product and design roadmaps and priorities, so you can be more proactive.</h4>

<h2 style="text-align: center;">Easy access to learnings</h2>
<h4 style="text-align: center;">Qatalog automatically shares your campaign updates and learnings in the right places, so they don’t get lost in a noise machine.</h4>

<h2 style="text-align: center;">One control center for all your files and data</h2>
<h3 style="text-align: center;"><span style="color: #7f7f7f;">Qatalog lets you access work info across all your teams and tools, quickly and calmly</span></h3>

<h2 style="text-align: center;">Don’t stop what you’re doing. Let Qatalog make it easy.</h2>
<h3 style="text-align: center;"><span style="color: #7f7f7f;">Spend a few seconds connecting your tools. Watch your blockers fade away.</span></h3>

Find any campaign, creative, or data set. With one simple search bar. Finally.

Search: Bye-bye black holes

No more loosey-goosey goals. Qatalog gives marketers a simple way to create, assign, and track goals across teams and tools.

Goals: If you can measure it, you can improve it

Write update. Click button. Qatalog distributes announcements to all the right channels, and you can even see who reads them.

Posts: Let everyone know where you’re going

GDPR & CCPA compliant

Pen-tested

SSL-certified

Your team’s data is safe and secure.

Marshal your full marketing potential

<p>Documentation apps play a key role in your virtual workspace.</p>
<p>Tools like <a href="https://www.google.com/drive/" rel="follow noopener" target="_blank">Google Drive</a><span style="font-weight: 400;"> and</span> <a href="https://www.dropbox.com/paper" rel="follow noopener" target="_blank">Dropbox Paper</a> offer secure cloud-based storage for all your important files, which can then be shared with the whole team. These tools allow you to store documents and work on them at the same time, making them core business solutions that most of us have been familiar with for years.&nbsp;</p>
<p>There are hundreds of these apps and tools that allow teams to get things done and share work from any device. The idea of these apps is to <a href="https://qatalog.com/blog/post/qatalog-vs-performance-management-software/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=work-hub-documentation&amp;utm_content=post" rel="follow noopener">level up performance</a> and <a href="https://qatalog.com/blog/post/collaboration-software-vs-work-hub/" rel="follow noopener">collaboration</a>, and many do. However, the interconnectivity of these tools can still be a friction point for teams. For example: when was the last time a member of the sales team could easily view a design file?&nbsp;&nbsp;</p>
<h2><strong>Importance of documentation</strong></h2>
<p>Documentation commits the expectations, boundaries, and consequences of teamwork, so that hire <a href="https://qatalog.com/blog/post/company-culture-and-documentation-culture/" rel="follow noopener" target="_blank">number 500 can have the same perspective as hire number five.</a></p>
<p><a href="https://qatalog.com/blog/post/raise-your-work-standards/" rel="follow noopener" target="_blank">Productive knowledge management</a> starts with documentation, which drives clarity and conviction &mdash; and is the reason why documents, spreadsheets, and slides are the lifeblood of knowledge workers.</p>
<p><span>Problems with documentation start with inconsistencies. If your company is working with multiple tools,&nbsp;</span><a href="https://qatalog.com/blog/post/work-management-tool-vs-work-hub/" rel="noopener noreferrer" target="_blank">different teams might create files in each of them</a><span>. When Design creates tasks in Asana, Engineering works in JIRA, Operations writes notes in Confluence, Marketing stores business contacts in Hubspot, and the Sales team uses Salesforce, things can get out of control quickly. That's how knowledge silos begin.</span></p>
<p>That being said, you need to start with the best documentation software in the game. Below you&rsquo;ll find a list of documentation software the Qatalog team loves.&nbsp;</p>
<h2><strong>Best documentation apps</strong></h2>
<h3><b>1. Google Drive</b></h3>
<blockquote>
<p style="text-align: center;">&ldquo;Document management is the cornerstone of knowledge creation, and the reason why documents, spreadsheets, and slides are the lifeblood of knowledge workers. It&rsquo;s not a coincidence that in 2020, <a href="https://www.zdnet.com/article/google-g-suite-now-has-2-billion-users/#:~:text=Google's%20office%20productivity%20suite%2C%20G,users%20of%20products%20beyond%20Gmail." rel="follow noopener" target="_blank">over 2 billion</a> people are using Google Docs, Sheets, and Slides every month. That&rsquo;s 25% of the world population!</p>
<p style="text-align: center;">With Google Drive, we can easily shape our thoughts, by flexibly using bullets, free-text or tables. We love to organize our docs, slides and sheets in shared folders, so everyone can access them right away, without the need to &lsquo;request access&rsquo;. Best of all, when <a href="https://qatalog.com/integrate/google-drive/" rel="follow">Google Drive files we use often are linked to our Qatalog teams or projects</a>, it&rsquo;s dead easy for anyone in the company to locate them. And when information is that visible and flowy, you know that work works!&rdquo;</p>
</blockquote>
<p style="text-align: center;"><span style="font-weight: 400;">Matteo Tittarelli, </span>Growth Operations</p>
<h3><strong>2. Dropbox Paper</strong></h3>
<p style="text-align: center;">Dropbox Paper provides a real-time collaborative space for project creation and coordination. It has different use cases for different teams and includes templates for you to utilize depending on your project needs.&nbsp;</p>
<p style="text-align: center;">Dropbox Paper is extremely useful for creators, as it has many applications and the ability to customize your document/media in any way you want. As a collaboration tool, it works similarly to Google Drive with invitations and sharable links.&nbsp;</p>
<h3><strong>3. Notion</strong></h3>
<p style="text-align: center;">&ldquo;I don&rsquo;t think that I&rsquo;d be able to keep up with all requested work and growth experiments without documenting it into Notion. Seeing my tickets and being able to organize different projects and where they&rsquo;ve progressed helps keep my team organized and efficient.&rdquo;</p>
<p style="text-align: center;">Kameron Tanseli, Growth Engineer</p>
<h3><strong>3. Slite</strong></h3>
<p style="text-align: center;">The workplace for async teams. This documentation app is up-and-coming and provides helpful templates to ensure all your information is organized to perfection. Their "catch up" feature also provides a newsfeed of updates and new files.&nbsp;</p>
<h2>Benefits of documentation apps</h2>
<ol>
<li style="font-weight: 400;" aria-level="1"><b>Collaboration </b><span style="font-weight: 400;">&mdash; Documentation software allows for async collaboration across projects through comment features, sharing, and the actual work being done.&nbsp;</span></li>
<li style="font-weight: 400;" aria-level="1"><b>Ownership</b><span style="font-weight: 400;"> &mdash; Editors can control access and decide who has permission to view, comment on, or edit a file. This allows for transparency within your team (or whoever you give access to).</span></li>
<li style="font-weight: 400;" aria-level="1"><b>Discoverability </b><span style="font-weight: 400;">&mdash; Search features in documentation apps allow each document or project to be discoverable. These tools also make recent edits or changes easier to see.&nbsp;</span></li>
<li style="font-weight: 400;" aria-level="1"><b>Documents in one place</b><span style="font-weight: 400;"> &mdash; Team members can access information regardless of location and time zone. All documentation is quickly and easily accessible.</span></li>
</ol>
<p><span style="font-weight: 400;">Storing, sharing, and accessing files is crucial for keeping the wheels of your business well-oiled, but these apps don&rsquo;t always make it easy. For one, accessibility can create silos within specific teams if permissions aren&rsquo;t open. Here are some other challenges with documentation apps:</span></p>
<h2><b>3 challenges with documentation apps</b></h2>
<h3><b>1. Lack of a ready-to-use framework</b></h3>
<p>File storage apps don&rsquo;t offer a systematic process for naming or storing documents so that they are <a href="https://qatalog.com/blog/post/workplace-search-tools-vs-work-hub/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=work-hub-documentation&amp;utm_content=post" rel="follow noopener">discoverable to everyone</a>, making document management difficult. If you&rsquo;re not the file creator, you&rsquo;ll often find yourself repeating questions like <i>&ldquo;where is that doc,&rdquo;</i> <i><span style="font-weight: 400;">&ldquo;what&rsquo;s the name of that doc,&rdquo;</span></i> or <i>&ldquo;can I have edit access?&rdquo;</i></p>
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<p>This becomes especially true across different generations of employees. When a person leaves, you inherit a Google Drive full of randomly named documents, and all the important documents that you need got lost who-knows-where, and you need to waste time recreating them.</p>
<h3><b>2. Docs are out of context</b></h3>
<p>Documents kept in your cloud storage app are often separated from their relevant team members, teams, or projects. Yes, you can look at who edited last &mdash; but that doesn&rsquo;t tell you who <i><span style="font-weight: 400;">owns</span></i><span style="font-weight: 400;"> that doc, or to which project or team.</span></p>
<p>When someone comes to look at a document for the first time, it&rsquo;s more difficult for them to understand it<i><span style="font-weight: 400;">. </span></i>Lack of context adds further complexity and challenges to the workday.&nbsp;</p>
<h3><b>3. Finding files is painful</b></h3>
<p><span style="font-weight: 400;">With a lack of process for storing files into folders or categorizing them with the right names and context, it&rsquo;s difficult to search for and find a document when you need it.&nbsp;</span></p>
<p>Yes, Google Drive search is good &mdash; but it doesn&rsquo;t include filters, and you might not always have the right keyword at hand if you&rsquo;re out of context. Even if you created or collaborated on a spreadsheet or slide deck, there&rsquo;s no guarantee you&rsquo;ll easily find it in a couple of weeks&rsquo; time.</p>
<p>Plus, you can&rsquo;t search for files outside of Google Drive from within Google Drive, and you aren&rsquo;t <i><span style="font-weight: 400;">always </span></i>uploading everything you do to the drive.<a href="https://qatalog.com/blog/post/what-is-a-digital-workspace/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=work-hub-documentation&amp;utm_content=post" rel="follow noopener"> A work hub allows you to connect</a> all your search functions between documentation apps.&nbsp;</p>
<h2><b>Work hub vs. documentation apps</b></h2>
<p>So, what are the crucial differences between a Work Hub and a documentation app?</p>
<h3><b>1. Create and collaborate</b></h3>
<p>Pages and Posts allow for documentation that sits in context, relevant to each Project. Once published they appear in the Recent Activity feed of the Project, granting instant status updates at first glance.&nbsp;</p>
<p>However, documents aren&rsquo;t always created in Qatalog &mdash; instead, all the documents that you create or store within your different file-sharing tools are gathered together in one convenient place.&nbsp;</p>
<p>This allows for flexibility, so each team can keep using whichever tool is best for them whether that's Google Drive, Dropbox Paper, or another doc app &mdash; and <a href="https://qatalog.com/blog/post/collaboration-software-vs-work-hub/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=work-hub-documentation&amp;utm_content=post" rel="follow noopener">still benefit from collaborating</a> and accessing powerful knowledge together.</p>
<p><img src="https://cdn.buttercms.com/VnZYkGL6TXy7NcSF36oS" alt="undefined" /></p>
<h3><strong>2. Link files to specific teams, projects, and people</strong></h3>
<p>Attach your documents, sheets, slides, or any other link to the <a href="https://qatalog.com/" rel="follow">relevant context in Qatalog</a>, so all information is tightly linked, easily retrievable, and transparent at every level of the organization.&nbsp;</p>
<p>No need to waste any more time creating workarounds such as docs listing various links, becoming a bookmarking pro, or keeping 10 tabs open on your browser.</p>
<p><img src="https://cdn.buttercms.com/HJr8jmEQpu6iaQOiznHg" alt="undefined" /></p>
<h3><b>3. Full-text search for finding things quickly</b></h3>
<p>If you don&rsquo;t remember the title of a doc, you can still think of a keyword in the body text. Our search cuts across both Google Drive and Dropbox, both titles and full-text, to find any keyword in any doc.&nbsp;</p>
<p>You can also refine your search with powerful filters &mdash; by people, teams, projects, date, and more to further dig into the context of the doc.</p>
<h3><b>4. Keep track of doc activity from one place</b></h3>
<p>When you&rsquo;re waiting for a team member to comment or edit a doc, you might want to ping them more than once until they do, or just open the doc hoping that feedback magically appeared in there. Needless to say, this is a killer for your focus and productivity.</p>
<p><span style="font-weight: 400;">When you connect Google Drive or Dropbox to Qatalog, you can check a feed of what each team member did on any of these apps. You&rsquo;ll know if a member of the design team created a new slide deck on Google Drive, or if the head of growth edited a new doc on Dropbox &mdash; all in real-time.&nbsp;</span></p>
<p><span style="font-weight: 400;">So you stay on top of the activity in each and every document at any time, tracking who made what change, and when the edit occurred. Without pinging anyone.</span></p>
<h2>Add structure and transparency to your workplace with a work hub</h2>
<p><span style="font-weight: 400;">When you integrate your cloud documentation and storage apps with <a href="https://qatalog.com/blog/post/what-is-a-work-hub/" rel="follow">a work hub in one virtual workspace</a>, all your files are always right there where you need them.</span></p>
<ol>
<li style="font-weight: 400;" aria-level="1"><b>Search for all your docs, slides, and sheets from one unified workspace</b><span style="font-weight: 400;">, without needing to switch between apps, rely on faulty search engines, or pinging anyone.</span><span style="font-weight: 400;"><br /><br /></span></li>
<li style="font-weight: 400;" aria-level="1"><b>Put all your docs into context</b> by tightly linking them with source, owner, teams, and projects, so you can find things quickly, and always get hold of a file in its latest version.<span style="font-weight: 400;"><br /><br /></span></li>
<li style="font-weight: 400;" aria-level="1"><b>Retain visibility on any file created by one of your teams</b><span style="font-weight: 400;">, without the need for an account on each tool (accessing or editing the file would still need an account).</span></li>
</ol>
<p>Boost team collaboration and bring people together in one workspace where they easily can find files, <a href="https://qatalog.com/blog/post/qatalog-vs-team-instant-messaging-apps-slack-teams/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=work-hub-documentation&amp;utm_content=post" rel="follow noopener">messages</a>, project links, and goals. With this type of platform, you can unlock hidden productivity and keep remote/hybrid teams aligned.</p>

Documentation and productivity apps play a vital role in the workplace. Learn how a Work Hub connects your existing apps.

Work hub vs. Documentation apps | Qatalog

Documentation apps come with organization and context-switching challenges. Solve them with a work hub.

Best documentation software for modern teams

<p><span style="font-weight: 400;">The workplace is now bursting at the seams with project management software. Tools including Asana, Trello, JIRA, ClickUp, and Basecamp have changed how we work, <a href="https://qatalog.com/blog/post/collaboration-software-vs-work-hub/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=project-mangement-work-hub&amp;utm_content=blog" rel="follow noopener" target="_blank">enabling collaboration and remote project management</a>. Yet, these project tools have brought their fair share of challenges, too.&nbsp;</span></p>
<p><span style="font-weight: 400;"><span>According to the <a href="https://qatalog.com/remote-work-report/index.html?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=remote-work-report&amp;utm_term=2021&amp;utm_content=report" rel="follow noopener" target="_blank">2021 GitLab Remote Work Report</a>, although employees are seemingly satisfied with personal productivity, they report muddling through a labyrinth of tools and uncertainty about what their colleagues are doing. We have so many solutions for remote project management, and all of them are utilized within one organization. The digital workplace is becoming fragmented and harder to navigate, while interdependencies between workers and teams are becoming too complex to follow.</span></span></p>
<p>There is a remedy to this fragmented world. Let&rsquo;s look at why project management tools aren&rsquo;t doing all they promise and <a href="https://qatalog.com/blog/post/what-is-a-digital-workspace/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=project-mangement-work-hub&amp;utm_content=blog" rel="follow noopener" target="_blank">how a work hub</a> can eliminate the chaos of having too many tools within one organization.</p>
<h2><span style="font-weight: 400;">What is project management software?</span></h2>
<p><span style="font-weight: 400;">First, what is a project management tool, and why are businesses crazy about them?</span></p>
<p><span style="font-weight: 400;">These tools help you plan, organize, and execute projects of all different types. They often allow you to <a href="https://qatalog.com/blog/post/workplace-search-tools-vs-work-hub/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=project-mangement-work-hub&amp;utm_content=blog" rel="follow noopener" target="_blank">attach documents and resources from other applications</a> in order to streamline a zoomed-out view of your project.&nbsp;</span></p>
<p><span style="font-weight: 400;">The capabilities of each project management software differ for the teams they are created for. This is the benefit of having a multitude of project management tools on the market &mdash; if you search hard enough, you can find the perfect fit for your engineering, marketing, and sales teams. However, these tools don&rsquo;t speak the same language, spiraling into organizational silos (something we&rsquo;ll get to later).</span><span style="font-weight: 400;"></span></p>
<h2><span style="font-weight: 400;">Best project management software for distributed teams in 2021</span></h2>
<p><span style="font-weight: 400;">The best project management software for your team will depend on workflow needs and specific use cases. Each tool offers different functionality benefits</span><span style="font-weight: 400;"> </span><span style="font-weight: 400;">&mdash;</span><span style="font-weight: 400;"> some with competitors that solve similar friction points.&nbsp;</span><span style="font-weight: 400;"></span></p>
<p><span style="font-weight: 400;">Before you go on to search &ldquo;Asana vs Trello&rdquo; or &ldquo;Trello vs Jira&rdquo; into Google, here&rsquo;s what our team at Qatalog has to say about our favorite project management tools.</span></p>
<h3><strong>1. Asana</strong></h3>
<blockquote>
<p style="text-align: center;"><span style="font-weight: 400;">&ldquo;Asana was the glue that held a few of my teams together. It was my favorite of the project management tools I&rsquo;ve used, because it allowed me to see my team&rsquo;s progress and keep up with what they were doing. The interface was very usable, and I always enjoy the ability to color-code my content calendars. For a marketing team, it&rsquo;s an excellent choice for project management.&rdquo;</span></p>
</blockquote>
<p style="text-align: center;"><em><span style="font-weight: 400;">Isabelle Hahn, </span><span style="font-weight: 400;">Content Marketing</span></em><span style="font-weight: 400;"></span></p>
<h3><strong>2. Trello&nbsp;</strong></h3>
<blockquote>
<p style="text-align: center;"><span style="font-weight: 400;">&ldquo;Trello was the</span><span style="font-weight: 400;"> first organizational tool I got introduced to in the workplace. By using lists to keep track of tasks, projects, and goals &ndash; I could see what my team had completed, were currently working on, and what was in the backlog. Its quick access gave me visibility of my team&rsquo;s workstreams and their main tasks of that week.&rdquo;&nbsp;</span></p>
</blockquote>
<p style="text-align: center;"><em><span style="font-weight: 400;">Sarah Houghton, </span><span style="font-weight: 400;">Brand Designer</span></em></p>
<h3><strong>3. Clubhouse</strong><span style="font-weight: 400;"><br /></span><span style="font-weight: 400;"></span></h3>
<blockquote>
<p style="text-align: center;"><span style="font-weight: 400;">&ldquo;I don&rsquo;t think that I&rsquo;d be able to keep up with all requested work and growth experiments without Clubhouse. Being able to quickly set tickets to different projects and see the progression of an epic helps keep my team and I organized and efficient.&rdquo;'</span></p>
</blockquote>
<p style="text-align: center;"><em><span>Kameron Tanseli, </span><span>Growth Engineer</span></em></p>
<h3><strong>4. Jira</strong></h3>
<blockquote>
<p style="text-align: center;"><span style="font-weight: 400;">&ldquo;I had used Jira for more than five years across different businesses I worked with: Spark Networks, Foodpanda, Kayak/momondo. The use cases for me as an SEO manager were limited to raising, prioritizing, and monitoring technical SEO tasks for engineering teams. It served the purpose, and for a long time, there were no real alternatives. When I joined Skyscanner&rsquo;s growth team, we used JIRA in combination with Trello to run sprints. Trello&rsquo;s backlog was groomed and prioritized every month. The process worked but was far from perfect and required a great deal of duplication.</span></p>
</blockquote>
<blockquote>
<p style="text-align: center;"><span style="font-weight: 400;">JIRA is a great tool, but it was built with engineers as its key target audience and despite all the recent innovation, I think remains a fairly complex tool to grasp outside of engineering.&rdquo;&nbsp;</span></p>
</blockquote>
<p style="text-align: center;"><em><span style="font-weight: 400;">Liliya Rudakova, </span><span style="font-weight: 400;">Technical Marketing&nbsp;</span></em></p>
<h2><span style="font-weight: 400;">Where project management tools are causing problems</span></h2>
<p><span style="font-weight: 400;">With over </span><a href="https://learn.g2.com/saturation-saas-industry" rel="follow noopener" target="_blank"><span style="font-weight: 400;">300 software offerings available</span></a><span style="font-weight: 400;"> in the project management niche &mdash; and with this number </span><a href="https://www.blissfully.com/saas-trends/2020-annual-report/" rel="follow noopener" target="_blank"><span style="font-weight: 400;">expected to continue</span></a><span style="font-weight: 400;"> its 30% year-on-year growth &mdash; diversity of tools can create massive confusion around accessibility and project visibility.&nbsp;</span></p>
<p><span style="font-weight: 400;">Within organizations, different teams might prefer various tools. Sometimes to do the same job, but sometimes because different tools offer functionality specific to their role (e.g. JIRA for product and engineering teams). But if the growth team uses Trello while design picks Asana, cross-team collaboration instantly becomes messy.&nbsp;</span></p>
<p><span style="font-weight: 400;">And if tools can&rsquo;t communicate, teams won&rsquo;t.&nbsp;</span></p>
<p><span style="font-weight: 400;">Siloed workflows and a lack of cross-functional visibilities are the consequences of crucial project links and resources often slipping through the cracks.</span></p>
<p><span style="font-weight: 400;">And with project management tool overload, accountability and alignment suffers. 60% of companies report problems with visibility on other people&rsquo;s work. If a single project gets scattered across multiple applications, it can be tough to identify who is responsible for what, and whether the tasks you depend on are done.&nbsp;</span></p>
<h2><span style="font-weight: 400;">Work hub vs. project management software</span></h2>
<p><span style="font-weight: 400;">Suppose individual project management tools create and manage tasks. In that case, a work hub is the bridge between projects, people, and teams, giving you a holistic view of everything.&nbsp;</span></p>
<p><iframe width="560" height="315" src="https://www.youtube.com/embed/JhtDKK0AQ2E" title="YouTube video player" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture" allowfullscreen="allowfullscreen"></iframe><span style="font-weight: 400;"></span></p>
<h3><span style="font-weight: 400;">1. A work hub increases visibility by finding any task, board, or card from one place</span></h3>
<p><span style="font-weight: 400;">A work hub is not just another way to visualize to-do lists in Gantt charts or kanban boards &mdash; rather, it connects different pieces of information from various project management tools <a href="https://qatalog.com/blog/post/what-is-a-digital-workspace/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=project-mangement-work-hub&amp;utm_content=blog" rel="follow noopener" target="_blank">to give you the complete picture.</a> When you integrate JIRA, Trello, and Asana under the same roof, anyone in the org can find each ticket, board, or card across all these tools from one place. All that without needing a license for each tool (but you&rsquo;ll still need a license to edit those tasks).<br /><br />You can also use <a href="https://qatalog.com/tasks/" rel="follow">Qatalog Tasks</a> directly. You can a<span>ssign tasks to your team and project collaborators within Projects, complete with due dates, sub-tasks, and the option to start discussions within them. Tasks within Qatalog are connected to your Projects, so you can also add connected Goals, key resources, and important updates.</span></span><span style="font-weight: 400;"></span></p>
<h3><span style="font-weight: 400;">2. Track project activity transparently across multiple project management tools</span></h3>
<p><span style="font-weight: 400;">Additionally, you&rsquo;ll enable a feed of which activities each member has done across each project management tool. For example, you can track if the design team has created new boards on Asana or if the product manager has moved some Trello cards &mdash; all in real-time. This becomes especially useful when you have cross-functional projects and your teams are fully remote.&nbsp;</span></p>
<h3><span style="font-weight: 400;">3. Go beyond task management to get a holistic view of every project&nbsp;</span></h3>
<p><span style="font-weight: 400;">In a work hub, you can also create project hubs. A project hub is a dashboard with all the core elements tightly linked together &mdash; project members, project links, related Slack channel, and project status updates. Asana, Jira, and Trello files live there as project links &mdash; and when you publish an update in a specific project, it gets automatically routed to each members&rsquo; inbox and the connected Slack channel.&nbsp;</span></p>
<h2><span style="font-weight: 400;">Why you need a work hub to live with your project management tools</span></h2>
<p><span style="font-weight: 400;">A work hub </span><span style="font-weight: 400;">gives your teams the visibility across projects that they&rsquo;re missing. In one single platform, they get everything they need to collaborate and focus &mdash; and it&rsquo;s all updated automatically. This shared virtual workspace puts all the resources, goals, and project updates within easy reach for the team to deep-dive into the details whenever they need to.</span></p>
<p><span style="font-weight: 400;">You don&rsquo;t need to start from scratch. Each team can stick with their preferred project management software. Whether it&rsquo;s JIRA, Asana, or Trello &mdash; you can integrate them all into one central hub and achieve total alignment across teams.</span></p>
<p>&nbsp;</p>
<p>&nbsp;</p>

The best project management software for your distributed team, and why adding a work hub to project management tools eliminates pain points

Project management software vs work hub | Qatalog blog

The best project management software for your team is likely a work hub, whether you realize it or not.

Why hybrid teams need connected project management software

<p>Companies have a lot of information. Documents. Messages. Files. Decks. Code. Emails. If you keep digging, it goes on and on.&nbsp;</p>
<p>The chaos of information that happens in a company is limitless. This is why we developed tools to help us streamline and organize it.</p>
<p>Sharing information is vital for any company, yet how many of us have wasted time digging through old emails, switching between apps, browser tabs, and folders to find what we need?</p>
<p>In our research of more than 100 software companies, 77% said they have no process for documenting or storing information. According to<a href="https://qatalog.com/remote-work-report/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=remote-work-report&amp;utm_term=2021&amp;utm_content=report" rel="follow"><span style="font-weight: 400;"> GitLab&rsquo;s recent Remote Work Report</span></a>, only 37% of employees say their orgs do a good job of aligning work.&nbsp;</p>
<p><strong>Company intranets</strong> have been traditionally used as platforms for corporate wikis, but in recent years have been replaced by solutions like a work hub.&nbsp;</p>
<p>Here&rsquo;s the thing: information overload is chaotic, and your workday shouldn't have to involve digging yourself out of a trench.</p>
<p>This is why many teams use corporate wikis such as <a href="http://notion.so/" rel="follow noopener" target="_blank"><span style="font-weight: 400;">Notion</span></a>, <a href="https://www.atlassian.com/software/confluence" rel="follow noopener" target="_blank"><span style="font-weight: 400;">Confluence</span></a><span style="font-weight: 400;">, or </span><a href="https://github.com/" rel="follow noopener" target="_blank">GitHub</a>&nbsp;to collaborate and spend less time hunting documents down. In this article, we&rsquo;ll explore how a work hub goes beyond team wikis by connecting with them to kill chaos.&nbsp;</p>
<h2>Top internal wiki software</h2>
<p><strong>1. Confluence</strong></p>
<p>Confluence is an Atlassian wiki software that enables project management and collaboration. <span style="font-weight: 400;">Confluence offers both cloud-based and on-premise deployment and allows employees to create project documents within the tool.&nbsp;</span></p>
<p><strong>2. Slab</strong></p>
<p>Easily create, organize, and discover knowledge for your entire organization, from non-technical to tech-savvy.</p>
<p>Slab has a few interesting use cases but ultimately allows for teams to build a searchable knowledge base to return to time and time again.&nbsp;</p>
<p><strong>3. Notion</strong></p>
<p>With Notion, you have the tools to build a custom wiki. The benefit here is that you can customize your wiki solution using Notion&rsquo;s building blocks. You can easily attach project documents in a task, link employee benefits, and post company announcements.&nbsp;</p>
<h2>What are the challenges with company wikis?</h2>
<p>We spoke with 150+ teams and found out that company wikis are not without challenges that impact productivity and collaboration of teams, especially when remotely.</p>
<h3><strong>1. Information is hard to retrieve without context</strong></h3>
<p>Information needs to be accessible. If a slide deck that is part of a content marketing project gets shared to the company wiki without providing context, your teammates aren&rsquo;t getting the whole picture.</p>
<p>Let&rsquo;s say you hire someone whose focus is sales enablement. Without the context of that marketing presentation, how is this new hire supposed to see the big picture?&nbsp;</p>
<p>With a corporate wiki, your documents don&rsquo;t have generational value. Without a particular formatting process <span style="font-weight: 400;">&mdash;</span><span style="font-weight: 400;"> which we&rsquo;ll get to </span><span style="font-weight: 400;">&mdash;</span><span style="font-weight: 400;"> that information gets lost in the chaos despite the work you put in initially.</span></p>
<h3><strong>2. There&rsquo;s no standard process</strong></h3>
<p>77% of people said they have no process for documenting or storing information.</p>
<p>This means that even though the adopter of the tool, or People and Ops teams, spend time thinking about how to structure a wiki &mdash; things can still get lost. Chaos is the constant, remember?&nbsp;</p>
<p>It becomes just one more thing to do. And adopting a company-wide wiki in a truly effective way takes a lot of time and consideration.&nbsp;</p>
<h3><strong>3. You don&rsquo;t have access to everything</strong><knowledge and="" access="" is="" scattered="" across="" teams="" it="" only="" takes="" 10="" minutes="" on="" your="" first="" day="" of="" work="" to="" run="" into="" the="" hiccup="" not="" having="" everything="" now="" sometimes="" this="" has="" do="" with="" tools="" limited="" seats="" but="" how="" many="" times="" have="" you="" a="" document="" had="" ask="" permission="" edit="" nbsp="" span=""></knowledge></h3>
<p><strong>Knowledge and access is scattered across teams. It only takes 10 minutes on your first day of work to run into the hiccup of not having access to everything. Now sometimes this has to do with tools having limited seats, but how many times have you run into a document you had to ask permission to edit? </strong></p>
<p>You need to bring it all together.</p>
<h3><strong>4. The ever-present boogie man of a silo&nbsp;</strong></h3>
<p>While more established teams of a company might use Confluence as their main wiki, younger, more cross-functional teams might start using Notion for its different capabilities and more intuitive UI.&nbsp;</p>
<p>Two different internal company wikis mean more to dig through once your company is ready to reconnect your teams and establish centralized communication.&nbsp;</p>
<h2>What&rsquo;s the difference between a Work Hub and a company wiki software?</h2>
<p>Working collaboratively across different teams and tools can result in a chaos of information, with knowledge distributed over email, chat threads, and cloud storage drives. Using a traditional system of files and folders makes it hard to find relevant information, especially as your team grows &mdash; and especially as different teams have different ways of documenting and storing information.</p>
<p>Company wikis organize information all in one place where everyone can access and contribute. It uses the power of internal links connecting knowledge &mdash; just like Wikipedia.&nbsp;</p>
<p>On GitHub, people share code and build software together. It&rsquo;s open-source, and a valuable team collaboration toolkit for engineers &mdash; but not so widespread to non-technical fields. Notion and Confluence are examples of company-wide knowledge bases that can be used by any team. They&rsquo;re helpful for creating a clear knowledge base of notes, processes, and company protocols.</p>
<p>With a Work Hub knowledge is gathered from various sources &mdash; company wikis, messaging apps, <a href="https://qatalog.com/blog/post/intranet-vs-work-hub/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=work-hub-wiki&amp;utm_content=post" rel="follow noopener" target="_blank">project management tools</a> &mdash; and centrally <a href="https://qatalog.com/blog/post/what-is-a-digital-workspace/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=work-hub-wiki&amp;utm_content=post" rel="follow noopener" target="_blank">stored in one searchable workspace.</a> Your teams can access information across the whole organization, see the origin of each document, and understand the context. It provides total transparency and discoverability.</p>
<p><img src="https://cdn.buttercms.com/jjE2qXytQ6CiDeWMTJow" alt="Qatalog work hub - product wireframe" /></p>
<p>This idea of an interconnected workforce is essential when it comes to remote and hybrid work. Because employees are <a href="https://qatalog.com/remote-work-report/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=remote-work-report&amp;utm_term=2021&amp;utm_content=report" rel="follow noopener" target="_blank">seemingly satisfied with remote work</a>, but feel the pain point of muddling through tools and uncertainty about what their colleagues are doing. As we move into the future of what work is supposed to look like, we can actively choose to eliminate the chaos of misplaced, disorganized, constant information.</p>
<h2>Why you need a Work Hub to live with your wiki</h2>
<p>When creating a unified workspace for your team, you need a platform that connects information intuitively, making your current apps work smarter &mdash; enabling you to compound knowledge without disrupting your existing processes.&nbsp;</p>
<p>A work hub integrates what you&rsquo;re already using in order to unlock hidden potential &mdash; and without you having to start from scratch.&nbsp;</p>
<p>When you connect Confluence and GitHub to a work hub, you can:</p>
<ol>
<li style="font-weight: 400;" aria-level="1"><strong>Use our custom-built, <a href="https://qatalog.com/blog/post/workplace-search-tools-vs-work-hub/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=work-hub-wiki&amp;utm_content=post" rel="follow noopener" target="_blank">full-text search</a> to find any file quickly across all of these tools. </strong>Based on your license and access permissions, you will be able to view anything created in these tools through a work hub, but you&rsquo;ll need a license to read, comment and edit.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;"><strong>Track the activity feed of each team member across any connected wiki in real-time.</strong> For example, a marketer will be able to see if and when a developer pushes a commit for a specific feature to GitHub, even without having a license for it.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;"><strong>Get a ready and solid framework for teams, projects, and workflows that gets automatically updated.</strong> If you want ready-to-use and scalable spaces for every person, team, project <a href="https://qatalog.com/blog/post/intranet-vs-work-hub/?utm_medium=blog&amp;utm_source=blog&amp;utm_campaign=work-hub-wiki&amp;utm_content=post" rel="follow noopener" target="_blank">or internal workflow,</a> we&rsquo;ve built them&mdash;and they&rsquo;re all tightly linked and nested together. So you won&rsquo;t have to worry about creating a template, uniforming inconsistencies, or recreating lost information&mdash;because if someone leaves, all their projects, updates, and workflows get automatically passed to their team lead.</span></li>
</ol>
<p><span style="font-weight: 400;">Qatalog's Company Section includes a <span>customizable Company page where admins can create and add wiki pages such as the vacation policy or onboarding guides. Admins can also post company-wide updates, and upload important resources or link processes through Workflows.&nbsp;</span></span>So whether you&rsquo;re refreshing your hiring process, reporting on user metrics, or chasing that all-hands note, you&rsquo;ll get more value from knowledge when you don&rsquo;t waste hours searching for it.</p>

Company wikis are used to share information throughout a company. A work hub does the same thing, while integrating other useful tools.

Company wiki vs work hub | Qatalog blog

Companies have a lot of information. Documents. Messages. Files. Decks. Code. Emails. If you keep digging, it goes on and on.

Deciding between a company wiki and a connected Work Hub

<p><span style="font-weight: 400;">Two minutes. </span>It&rsquo;s just four steps to get started. Set up your account and profile, share it with your coworkers, and connect your tools in one click.</p>

How long do I need to set up a Qatalog work hub?

<p>Qatalog consolidates information from across all your tools. And makes it accessible to everyone through search, profiles and projects. It's the connective tissue that makes all your tools work together.</p>

I want to consolidate our tools, not add more. How does Qatalog help?

<p>You don&rsquo;t need to sign any contract to get the full potential of the Qatalog work hub. It&rsquo;s free for up to 10 people. Beyond that, it&rsquo;s $9/person per month.</p>
<p></p>

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Why hybrid teams need connected project management software

Deciding between a company wiki and a connected Work Hub