Plan and manage Projects efficiently with Qatalog – project portfolio management complete with related Tasks, Goals, Workflows, and more. 

Project Management Software | Qatalog 

The project lifecycle can be broken down into the following five key stages:&nbsp;
<ol>
<li style="font-weight: 400;" aria-level="1">Project initiation: Start with determining if the project is worth pursuing. It is common practice to undergo feasibility testing in this first stage.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Project planning: Involves setting objectives, creating a roadmap, breaking the project down into phases and timelines, and assigning roles, responsibilities, and tasks.</li>
<li style="font-weight: 400;" aria-level="1">Project execution: This is when the actual work begins &ndash; individual team members complete their assigned tasks.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Project monitoring and control: Is achieved by referencing back to the goals that were set at the planning stage, keeping an eye on deadlines being met, and removing any blockers to work as they arise.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Project closure: Involves taking note of key takeaways and learnings, and incorporating them into processes moving forward.&nbsp;</li>
</ol>

What are the five stages of project management? 

To be a good project manager, you need to be skilled at organization, coordination, and communication. You need a big-picture vision while being capable of digging into the details where required. These skills need to be supported by tools that help you create established structures and frameworks for current and future use. This allows you to keep track of independent tasks and support your team as they work on their tasks within the project.
Project managers must maintain visibility over key milestones and track the team&rsquo;s progress toward them to make sure priorities are being met and hurdles get overcome. Good project managers make sure communication and decision-making are transparent, while also building a record of information and documenting key processes. This is important for reporting progress, removing blockers, and preparing resources in advance to keep the project(s) moving forward smoothly.&nbsp;

How to be a good project manager?


If you&rsquo;re managing multiple projects at the same time, you need to focus on planning and prioritization&mdash;as well as using the right project management tool.&nbsp;
Planning is key to ensuring you make the most of your time and energy. Great project plans also include break periods to avoid people getting burned out, and contingencies to prevent unforeseen back-and-forth impacting milestone completion timelines between concurrent projects. And effective prioritization makes sure the tasks with the biggest impact are tackled, while smaller&mdash;sometimes repetitive&mdash;<a href="https://qatalog.com/blog/post/refreshed-project-management-experience/" rel="follow">tasks are grouped together for greater overall efficiency.</a>
And finally, the <a href="https://qatalog.com/blog/post/qatalog-vs-project-management-asana-trello-jira/" rel="follow">right project tools</a> will help you keep all of the <a href="https://qatalog.com/blog/post/how-do-you-keep-track-of-project-links-and-info/" rel="follow">elements of each project together</a>&mdash;meaning you save time searching for the most important information that you need to progress your milestones. A digital space, or work hub, is ideal for this. Using a platform like this allows you to store vital documents to be accessed easily, while facilitating collaboration and communication.&nbsp;

How do you manage multiple projects?

The best project management software creates a framework for all aspects of a project to be managed transparently, easily, and consistently. <a href="https://qatalog.com/work-hub/">Work hub</a> software is ideal: these solutions integrate with conventional project management apps specializing in task management&mdash;for example, Monday.com, Asana, and Jira. 
These digital spaces offer a broader framework that supports the entire project lifecycle.
Work hubs enable all the information and documents generated at the very start of a project (for example, feasibility testing) right through to the final stage of a project (for example, lessons learned, analysis, and critical takeaways) to be collated, recorded, and indexed for future reference. This adds significant extra value for the organization, and means nothing useful gets lost, and processes are scalable.&nbsp;

What is the best project management software?

The main risks in all projects must be recognized to be mitigated. Five of the biggest risks are:
<ol>
<li style="font-weight: 400;" aria-level="1">Scope creep: When the project parameters haven&rsquo;t been clearly defined at the outset or there&rsquo;s pressure to take on extra tasks throughout, the risk of scope creep is high. Extending scope without careful planning changes the landscape and can unbalance the whole project.</li>
<li style="font-weight: 400;" aria-level="1">Budget creep: Extending objectives, unrealistic estimates for resource costs, or the time required to complete key tasks can cause budgets to become stretched. Careful research and planning is required to avoid the risk of budget creep.</li>
<li style="font-weight: 400;" aria-level="1">Lack of clarity and direction: All stakeholders need to be clear on the objectives and eventual outcomes of a project. Stakeholders must ask the right questions to clarify project parameters and define them alongside the objectives and milestones.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Communication issues: Communicating effectively throughout a project is essential to its success. When there are so many moving parts, unforeseen hiccups, and tasks to juggle and allocate, everyone needs to be communicative and stay connected.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Accessing and allocating resources: A lack of resources can hold up projects and cause deadlines to be overshot. Robust scheduling and monitoring can alleviate some resource allocation issues.</li>
</ol>

What are the risks in managing a project?

It&rsquo;s just four simple steps to get started. Create an account, add your profile information, optionally connect your other tools, and send a secure invite link to your coworkers. Start <a href="https://qatalog.com/signup/" rel="follow">here</a>!

How do I set up Qatalog? 

Divide Projects into phases using a Gantt chart. Use Pages to centralize documentation like Project charters, Posts to share long-form, high-impact updates, and Threads for visible discussions and decision-making. Important project elements outside of Qatalog can also be added as resources, with access automatically granted to collaborators.&nbsp;

Projects

Align on the outcomes Projects are driving towards by linking them to Goals. Hit targets effectively or identify risks in time with customizable check-in reminders, status trackers, progress updates, and performance graphs.&nbsp;

Goals

Divide projects into actionable steps with Tasks, and ensure accountability by setting assignees and due dates. Easily visualize progress with the Kanban view to see what&rsquo;s pending, or completed, or head to the Project activity feed for real-time updates on Task status changes.

Tasks

A single search bar indexes everything across Qatalog and your connected tools, so all the things you need for efficient Project work are always just a click away.

Search

of work mistakes are due to difficulties accessing information

of people report missing opportunities to collaborate


must ask more than one person to help find information, every day


navajoWhite

Valeria

apricotPeach

Ajay

melrose

<h4>Structure</h4>
Within Qatalog project work is organized into a pre-defined structure, complete with trackable phases, task lists, and set channels for communication and documentation. Productivity is never blocked by information silos or impossible to find updates.
<hr />
<h4>Visibility</h4>
Get a holistic view of a project, throughout its entire lifecycle, with a single login. Work being done is transparent and accessible, stakeholders can get status reports at a glance, while external sharing of Projects means clients and external collaborators can be updated without wasting time at constant sync meetings.&nbsp;
<hr />
<h4>Efficiency</h4>
Take the friction out of teamwork by setting objectives and responsibilities from the start, that are accessible to all stakeholders. Structured processes and visibility over progress cuts down time spent in meetings, leaving more time for the things that matter.

Project Management
In One Work Hub

Centralize all your project ingredients

Are these challenges familiar?

21%

of work mistakes are due to difficulties accessing information

Employees are muddling through a labyrinth of tools and fragmented processes

62%

of people report missing opportunities to collaborate

Silos hinder effective teamwork

56%

must ask more than one person to help find information, every day

A lack of structure causes unnecessary Slack pings and pointless Zoom calls

A framework for project management

Structure

Visibility

Efficiency

An integrated Work Hub

Break down big initiatives into actionable parts

FAQs

Connect your apps to easily search, attach, and share

Get started with your
single source of truth for work

How do you keep track of project links and information?

Why hybrid teams need connected project management software

‘It’s hard to imagine working without it’ — how Qatalog makes the Product Management role easier

Project Management In One Work Hub

Centralize all your project ingredients

Are these challenges familiar?

21%

of work mistakes are due to difficulties accessing information

Employees are muddling through a labyrinth of tools and fragmented processes

62%

of people report missing opportunities to collaborate

Silos hinder effective teamwork

56%

must ask more than one person to help find information, every day

A lack of structure causes unnecessary Slack pings and pointless Zoom calls

A framework for project management

Structure

Visibility

Efficiency

An integrated Work Hub

Break down big initiatives into actionable parts

FAQs

Connect your apps to easily search, attach, and share

Get started with yoursingle source of truth for work

How do you keep track of project links and information?

Why hybrid teams need connected project management software

‘It’s hard to imagine working without it’ — how Qatalog makes the Product Management role easier

Project Management
In One Work Hub

Get started with your
single source of truth for work