Uplevel your corporate wiki with a Work Hub. Instill a culture of documentation and turn scattered information into a company knowledge base.

Knowledge Management | Qatalog 

On a typical day, people spend 59 minutes simply looking for information trapped within tools and applications. People also report having to interrupt at least two people to find what they need up to five times a day causing further time sinks for others.&nbsp;

How many minutes a day does the average office worker spend looking for lost files? 

59 minutes each day translates to 5 hours a week, or 12% of the work week.&nbsp;

What percentage of the average work week is spent looking for information?


Knowledge sharing is a challenge for many teams. In fact, on average, 70% of employees report that finding the right information is a big time drain for them.
The easiest way to make things clear and share what you know is to write everything down. A culture of documentation ensures that nothing of value gets lost. Slack chat threads, important one-to-one email conversations, and team files stored on someone&rsquo;s hard drive need to be available in shared spaces where they can provide value for the whole organization. Along with documenting thoughts, actions, processes, and decisions, great knowledge sharing relies on repeatable and scalable templates and robust categorization. This makes sure everything is easily indexed, searched, and found.

 How do you share knowledge with coworkers?

The number one tool for effective knowledge management&mdash;and knowledge sharing&mdash;is a shared digital workspace or Work Hub. When you create a centralized source of all knowledge, you have a single truth that everyone can refer to. This becomes the go-to place for information, whether that&rsquo;s policies and processes, or company updates.&nbsp;
This kind of <a href="https://qatalog.com/work-hub/">Work Hub system</a> makes your projects and goals visible, makes decision-making transparent and opens up shared workspaces for easily-accessible tasks, timelines, and work updates. With this setup, you have a single space where people can work together&mdash;crucial for keeping teams aligned and on track. The integration of team apps into this shared workspace also helps cross-organizational collaboration, because it stops siloed information from driving wedges between departments.

What are the tools needed for effective knowledge management? 

Documentation is the foundational process for good knowledge management. All organizations harbor massive quantities of knowledge&mdash;policies, processes, lessons learned, project outcomes, customer feedback, and much more. Keeping all that information useful begins with documenting it and assigning somebody&mdash;or somebodies&mdash;<a href="https://qatalog.com/blog/post/got-knowledge/">to have accountability for keeping it up-to-date</a>.&nbsp;
From an employee&rsquo;s very first day, training and guidance need to be provided on your company&rsquo;s documentation processes. Replicable templates that are easy to access will give colleagues something to lean on, and team members should get regular feedback and encouragement to continue documenting their work. When everyone knows what they need to document, and they know the where and how of doing that, information is kept fresh and knowledge flows smoothly through the organization. This means people spend less time searching for what they need.

What are knowledge management techniques and processes?


To encourage knowledge sharing, organizations need to foster a culture of documentation. And this needs to be paired with the right tools. By structuring documents, tasks, updates, and announcements in easily-repeatable formats, you make documentation scalable. Combine this with clear processes on <a href="https://qatalog.com/blog/post/building-blocks-of-remote-teamwork/">what needs to be shared and how</a>, and you&rsquo;ll be able to give clarity to new and existing team members alike.&nbsp;
Finally, companies need to find the right structure for storing the information. This needs to be a digital space where searching for&mdash;and finding&mdash;all types of information is quick and easy. With the right culture in place, together with established processes, knowledge sharing becomes a natural thing. This improves productivity and boosts employee engagement and satisfaction in the long run.

How do you implement knowledge sharing? 


It&rsquo;s just four simple steps to get started. Create an account, add your profile information, optionally connect your other tools, and send a secure invite link to your coworkers. Start <a href="https://qatalog.qatalog.com/signup/" rel="follow">here</a>!

How do I set up Qatalog? 

Dedicated contributors can add important company wikis, while detailed team profiles house key resources and Pages such as team charters or quarterly plans. But above it all, Qatalog is a coordination layer that connects People and Teams to the Projects they are working on and the Goals they are driving towards.

Company section 

Find any file, resource, Goal, or Project across Qatalog or your connected tools with a single search bar. Filter by person, type of work, integration, or date and get the most relevant results in seconds.&nbsp;

Search

Use Pages for documentation, Posts to share long-form and high-impact updates, Threads for visible discussions, and add important project elements across your connected tools as resources &ndash; with access automatically granted to collaborators. Nothing is ever out of context.&nbsp;

Projects

Structure your routine processes into step-by-step guides, forms, and checklists, so they&rsquo;re easy to share and scale. Give everyone access to the same information and maintain consistency of execution across teams.

Workflows

of workers believe important information will get lost

a week is wasted searching for information



minutes spent each day switching back and forth between applications

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<h4>Structure</h4>
Connect those looking for knowledge to those who have it by organizing everything about work in a clearly defined structure. Content is fully indexed, searchable, and linked to relevant Projects, Goals, or Teams for a seamless knowledge management experience.
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<h4>Visibility</h4>
Break down team silos, and create a culture of documentation, and active knowledge sharing by making a Work Hub the setting for all work. All-in-one workplace search makes it simple to find files and documents, no matter what app they&rsquo;re stored in.
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<h4>Efficiency</h4>
Qatalog takes the friction out of teamwork. A shared Work Hub breaks down silos creating opportunities for collaboration, meaningful discussions, and more informed decision making. Unnecessary noise and interruptions on where to find information are reduced, allowing deep work.&nbsp;

Knowledge Management
In One Work Hub

Turn scattered information into a knowledge base

Are these challenges familiar?

49%

of workers believe important information will get lost

Information is hidden in work tools and in a sea of updates

5

hours

a week is wasted searching for information

Technology traps knowledge

36

minutes spent each day switching back and forth between applications

Context switching is killing productivity

A framework for knowledge management

Structure

Visibility

Efficiency

An integrated Work Hub

More than a corporate wiki

FAQs

Connect your apps to easily search, attach, and share

Get started with your
single source of truth for work

Got knowledge?

Deciding between a company wiki and a connected Work Hub

How do you keep track of project links and information?

Knowledge Management In One Work Hub

Turn scattered information into a knowledge base

Are these challenges familiar?

49%

of workers believe important information will get lost

Information is hidden in work tools and in a sea of updates

5

hours

a week is wasted searching for information

Technology traps knowledge

36

minutes spent each day switching back and forth between applications

Context switching is killing productivity

A framework for knowledge management

Structure

Visibility

Efficiency

An integrated Work Hub

More than a corporate wiki

FAQs

Connect your apps to easily search, attach, and share

Get started with yoursingle source of truth for work

Got knowledge?

Deciding between a company wiki and a connected Work Hub

How do you keep track of project links and information?

Knowledge Management
In One Work Hub

Get started with your
single source of truth for work